Executive Administrator

DemandGen is conducting a search for an Executive Administrator to support our CEO and perform several administrative duties. Are you someone who is passionate about supporting executives to help them succeed? Are you hyper-organized, have strong initiative, and enjoy establishing process and implementing programs? If you're answer is yes, than this might be the opportunity for you. The global leader in marketing automation consulting services is looking for a poised, polished, professional and experienced Executive Administrator.

Job Description

The Executive Assistant role reports to the Chief Executive Officer and is responsible for standard administrative and remote office operational support.

Roles and responsibilities

• Executive level administrative support for President/CEO and potentially other executives as needed
  
• Extensive coordination of calendars between the CEO, clients, and partners using Outlook
  
• Extensive organization of CEO's email, follow-up correspondence, and meeting coordination
  
• Coordinate CEO's domestic and international travel schedules, arrange meetings and teleconferences
  
• Produce business status reports that summarize operational metrics, sales, and accounting information.
  Aids in developing internal HR policies and programs
  
• Provide HR administration functions for recruiting candidates such as job postings, recruiting, new employee set up/orientation, maintaining personnel files
  
• Update and maintain the company policies/handbook
  
• Conduct regular payroll and wire transfers to employees and contractors for scheduled payments
  
• Participate in the coordination and preparation of events, business meetings, luncheons, and dinners
  
• Conduct research and compile data on industry trends, competitive landscape, and partner activities
  
• Take and distribute detailed teleconference meeting minutes as needed
  
• Handle office supplies procurement and delivery confirmation
  
• Minor billing, invoicing, and contract handling when bookkeeper is unavailable
  
• Serve as the administrative "hub" for the office, ensuring client, employee, and contractor needs are met
  

requirements

• At least 3 years of prior experience supporting a "C" level, VP, or director level executive
  
• Prior experience with HR functions a plus
  
• 4 year College degree preferred
  
• Must have productive home office environment to support home computer, printer using high-speed internet
  
• Must have exceptional skills with MS Office product including Word, Excel, Outlook and PowerPoint.
  QuickBooks a plus
  
• Excellent oral and written communication skills
  
• Effective coordination of information flow, communications and projects in a confidential and professional manner
  
• Excellent organizational skills are a must
  
• Ability to multi-task, effectively interface with all levels, solve problems and take initiative
  
• Self-motivated, independent, and aggressive
  
• Works well in a growing, dynamic and virtual environment of 35 employees Impeccable honesty, integrity, and ethics
  

Location/hours

This is a full-time (M-F) position where you will work primarily from home. Candidate should be located in East-Bay area of Northern California, as it is expected that you will spend 20% of your time at company headquarters in Danville, CA.

compensation

This position will pay a base salary between $42-50k depending on experience and offers a competitive benefits package. This position will start out as a contract-to-hire for the first 30-60 days but will not affect salary, just benefit eligibility.

If you are interested in joining the DemandGen Team, we look forward to getting to know you. Please send a cover note and your resume to careers@demandgen.com